to IAML officers and others producing electronic records and
documents that shall go into the IAML archive.
1. It is
essential to send in records that can be read by the
repository only accepts so called flat files, so please
transfer your documents that way before delivering them
your electronic records together with information about
systems used and the content of each carrier.
records are stored on media that are not very stable.
Therefore please do not wait too long, but deliver your
records at least every five years to the repository, The
Music Library of Sweden in Stockholm.
5. You may
deliver them via the Internet
<firstname.lastname@example.org>, if they are of a kind
suitable for that, or well packed via regular mail to The
Music Library of Sweden, Box 16326, 103 26 Stockholm.
records are difficult to appraise once they have arrived at
the repository. You are kindly asked to do this before the
7. Do not
delete too much.
8. A record is
recorded information produced or received in the initiation,
conduct or completion of an institutional or individual
activity and that comprises content, context and structure
sufficient to provide evidence of the activity regardsless of
the form of medium. The distinctive feature of electronic
records is that the content is recorded on a medium and in
symbols (binary digits) that needs a computer or similar
technology to read and understand. (ICA Studies 10, 1997.)
9. Keep your
IAML documents separate.
your e-mail so that your IAML correspondence goes into a
special mailbox to avoid that it gets mixed with
correpondence of other provenance.
11. Arrange a
special IAML directory for your wordprocessing documents.
to the IAML archive is found via the IAML homepage
We can supply
electronic documents from the archive via e-mail or if
necessary as print-outs or on a disk.