International Association of Music Libraries, 
Archives and Documentation Centres

Application for support to attend the 2012 IAML conference 

Before applying for support, please read the IAML Outreach Fund guidelines at the end of this document to ensure that you are eligible. Then complete and sign this form and send it to the organisers (address at the end of the form) by 31st March 2012. 

Name:…………………...…………………………………………………………………

Library / Institution:……………………………………………………………………………….

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Address:..…………………………………………………………………………………

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Telephone:…………………………………………………………………………..

e-mail:…………………………………………………………………………………

Why do you wish to attend this conference?

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Have you applied for funding from organisations in your own country or elsewhere?   

Yes / No  

If no, please state why not ……………………………………………………………

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If yes, which organisations have you asked?…………………………………….

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Has this been successful?

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If so, what elements of the costs will be covered? (travel, accommodation, conference fee, subsistence)

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Please state approximately the amount of money you are requesting from IAML. Include all elements for which you are requesting support; grants cannot be made for items not listed here.

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Depending on the total budget available, you may be offered either full or partial funding. An offer will be made as soon as possible, and a deadline for acceptance will be given. Some flexibility may be possible where there are difficulties in securing part funding or visas; in these cases it is very important to stay in touch with the organisers. 

If you are successful in obtaining IAML support, you should try to publish a report of the conference in a relevant journal in your own country.

I have read the guidelines for applicants and confirm that I wish to apply for support from the IAML outreach fund.

Signed……………………………………………………………………………………

Date……………………………………………

Email the form to: 

info@montreal2012.info 

Or send to:
Joseph Hafner
Associate Director, Collection Services
McGill University Library
3459 McTavish
Montréal, Québec H3A 0E1

Guidelines for applicants for conference attendance support
1.	Applications to the fund may be made by librarians in economically disadvantaged countries whose institutions cannot fund them or who have sought funding elsewhere without success. You should contact one of the following: 
o	The national Branch organising the conference.
o	If you are speaking at the Conference, contact the Chair of the relevant professional branch, group, commission or committee.
o	A member of the IAML Board.
2.	The conference organisers will send copies of the preliminary programme and an application form to enquirers, giving a realistic deadline for applications to allow discussion and allocation to take place. Ideally, applications should be received by the organising committee 4 months before the first day of the conference. Application forms may also be obtained from members of the Outreach Committee.
3.	You should try to obtain at least some support in your own country, for example from embassies or cultural organisations. Please include the following information with your application: 
o	Have you applied for funding from other organisations in your own country?
o	Has this been successful?
o	If so, what elements of the costs will be covered? (travel, accommodation, conference fee, subsistence)
4.	Depending on the total budget available, you may be offered either full or partial funding. An offer will be made as soon as possible, and a deadline for acceptance will be given. Some flexibility may be possible where there are difficulties in securing part funding or visas; in these cases it is very important to stay in touch with the organisers.
5.	If you are successful in obtaining IAML support, you should try to publish a report of the conference in a relevant journal in your own country.