IAML International Association of Music Libraries

Minutes of Council Meeting held 10 and 16 of July 2005 at the National Library of Poland, Warsaw.

Participants (in both sessions unless marked by I or II)

Robert Acker, Secretary, US Branch, Observer (II); Kathy Adamson, President, UK & Ireland Branch; Otlu Marie Alsvik, Observer (II); Tsuneko Arakawa, President, Japanese Branch; André Balog, Senior Editor RILM, Observer (I); Chris Banks, Chair, Working Group on Hofmeister XIX, Observer; Sabina Benelli, Observer (I); Cornelia Berthelmes Observer (II); Georgina Binns, Observer (I); Zdravko Blazekovic, RILM Executive Editor, Observer (I); Maureen Buja, Editor, Fontes Artis Musicae 2005-; Maria Calderisi, Canadian Branch representative (I); Jim Cassaro, IAML Vice-President, Chair Programme Committee; Richard Chesser, Chair, Constitution Committee; Inger Johanne Christiansen, Norwegian Branch representative, Vice-Chair, Commission on Audio Visual Materials; Mary Wallace Davidson, President, US Branch & Secretary, Commission on Service & Training; Elizabeth Davis, Observer (I); David Day, Chair Bibliography Commission; Laurence Decobert, Chair, UNIMARC Committee (II); Evelyne Diendorf, Observer (II); Laurel Dingle, President, Australian Branch (I); Johan Eeckeloo, Belgian representative; Inger Enquist, IAML Archivist, ICA Liaison (Observer); Birgitte Erikson, Observer (II); Michael Fingerhut, Editor, IAML Newsletter (Observer); Gert Floor, President, Netherlands Branch; Roger Flury, IAML Secretary General & New Zealand Branch representative; Gabriele Gamba, IAML Webmaster (I); Isabelle Gauchet, Observer (II); Daina Gauja, Observer (I); Massimo Gentili-Tedeschi, IAML President; Aurika Gergeležiu, President, Estonian Branch; Brigitte Geyer, Vice-President, German Branch, Observer (II); Elizabeth Giuliani, Chair, Commission on Audio Visual Materials (II); Julianna Gócza, President, Hungarian Branch; Koldo Bravo Gõni, Treasurer, Spanish Branch, Observer (II); Maria Luz Gonzales-Pena, Observer (II); Antony Gordon, Chair, Cataloguing Commission, Chair, Information Technology Committee; Jose Carlos Gosalez-Lara, President Spanish Branch & Vice-Chair, Libraries in Music Teaching Institutions Branch (II); Alison Hall (Observer); Dominique Hausfater, IAML Vice-President; Susanne Hein, President, German Branch; Ruth Hellen, IAML Vice-President & Chair, Outreach Committee; Berit Holth, Secretary, Bibliography Commission, Observer; Stanislaw Hrabia, Vice-President, Polish Branch & Vice-Chair, Research Libraries Branch, Observer (I); Ulla Ikäheimo, President, Finnish Branch (II); Joachim Jaenecke, Chair, Research Libraries Branch; Anne Ørbaek Jensen, Observer (II); Ingemar Johansson, Observer (II); Thomas Kalk, Secretary, German Branch, Observer; Manfred Kammerer, Observer (I); Václav Kapsa, Observer (II); Christina Koch, Vice-President, Swedish Branch, Observer; Christine Korff, Observer (II); Neils Krabbe, Observer (II); Wolfgang Krueger, Chair, Commission on Service & Training (II); Jutta Lambrecht, Chair, Broadcasting & Orchestra Libraries Branch; Laurence Languin, President, French Branch (II); Tamara Lapteva , Observer (I); Anne Le Lay, Chair, Libraries in Music Teaching Institutions Branch; Miriam Lehotská, Slovakian Branch representative (II); Thomas Leibnitz, President, Austrian Branch; Anders Lönn, Moderator, IAML-L, Observer; Christian Massault, Observer (II); Sara Meyerhöffer, Observer; Malgorante Minklska, Observer (II); Tiziana Morsanuto, Observer (I); Gulo Nahatakyan, Observer (II); Jana Navrátilová, Observer (II); Jürg Obrecht, Observer (I); Margareta Odenman, Observer (II); Paul Peeters, Observer (II); Brigitte Petoldi, Observer (II); Zuzana Petrášková, Secretary, Czech Branch (II); Emilia Rassina, President, Russian Branch; Rupert Ridgewell, Chair, Working Group on Access to Performance Ephemera, Observer (II); Federica Riva, Vice-President, IAML & Vice-President, Italian Branch & Chair, Copyright Committee; John H. Roberts, IAML Past-President & Chair, Publications Committee; Christel Rosenborg, Observer; Michaëla Rubi, Observer (II); Marguerite Sablonnière, Vice-Chair, Archives and Documentation Centres Branch, Observer (II); Karin Savatovic, Observer; Stefana Savu, Observer (II); Carsten Schmidt, Observer (II); Zoja Seycková, Observer (II); Alla Semenyuk, Observer (I); Martie Severt, IAML Treasurer & Vice-Chair, Broadcasting & Orchestra Libraries Branch; Pia Shekhter, Secretary, Swedish Branch & Secretary, Libraries in Music Teaching Institutions Branch, Observer (II); Simona Molichik Sivic, Observer; David Sommerfield, Vice-Chair, Cataloguing Commission, Chair, Working Group on ISBD and Music, Observer (II); Eglè Stalnionierè, Observer (I); Susanne Staral, Vice-Chair, Bibliography Commission, Observer; Annika Stemshorn, Observer (II); Ingela Sundstrom-Oberg, Observer (II); Geoff Thomason, Secretary, UK & Ireland Branch (Observer); Pam Thompson, IAML Past-President; Fiona Tipple, Observer (II); Yasuko Todo, Vice-President, Japanese Branch & Vice-Chair, Libraries in Music Teaching Institutions Branch (Observer); Ruzan Tonoyan, Observer (II); Judy Tsou, Chair, Archives and Documentation Centres Branch; Kirsten Voss-Eliasson, Chair, Working Group on IAML Toolbox & Danish Branch Representative; John Wagstaff, Editor, Fontes Artis Musicae (II); Mary Wedgewood, Secretary, Commission on Audio Visual Materials, Observer; Christina Wengstrom, Observer (II); Stephen Westman, Observer (I); Christoph Wolff, President, RISM, Observer (II); Agostina Zecca Laterza, President, Italian Branch (II).

The President of IAML, Massimo Gentili-Tedeschi, welcomed Council Members and observers to the meeting. He commented that the timing of this meeting was an indication of the changes to the conference structure which were gradually being introduced.

Before beginning the formal Agenda, he commented on the passing of Lenore Coral, a much-loved and highly influential figure in IAML and the broader library world in general. Formal tributes would be paid to Lenore and her work at the Closing Session.

1. Minutes of the previous meeting

The minutes of the Oslo Council Meeting had been circulated to Council members.

2. Matters arising

There were no matters arising.

3. President's report

The President advised that everything in his report would be covered by the Agenda items and he would prefer to deal with points as they arise.

4. Secretary General's Report

The Secretary General reported that the Board held its mid-year meeting in Amsterdam on 4 & 5 March 2005 at the Amsterdam Public Library. Unfortunately, on the day before the meeting the city had its lowest temperatures for 40 years. Heavy snow closed the airport, leaving several Board members struggling to find alternative methods of travel. Despite heroic efforts and diversions that under any other circumstances might have been very interesting, Ruth Hellen failed to make the first afternoon meeting, but happily arrived in time for the full second day.

The Secretary General expressed thanks to Martie Severt who had arranged everything (except the weather) and who proved a perfect host.

Branches. The Board was delighted to learn that new national branches were in the process of being formed in Lithuania and Portugal. There are often quite complicated procedures to be followed to satisfy authority requirements for registration in each country. We have certainly appreciated being kept up-to-date on developments and of course we are always ready to help in whatever way we can to ease the process.

Branch representatives were reminded to send their national reports to the Secretary General as soon as possible. For those who were confused about this procedure he explained it again:

At the National Report session, we hear short reports on National Branch activities since the last conference. These reports should be submitted to the Secretary General in electronic format, so that they can be edited together for the online IAML Newsletter. If there is a longer version of the report, it should be sent as soon as possible to the Secretary General in electronic format. It will appear in Fontes and on the website.

Delegates were also reminded of the importance of keeping the information on the IAML website up-to-date. Each Branch representative was asked to take a look at the details of their National Branch, and send any changes to both the Secretary General and the Webmaster. These were needed to ensure that the Secretary General is able to contact all Council members efficiently. Bounced messages are really annoying, but more importantly, there is the possibility that messages may not reach the right person.

Publications. The new membership leaflet is on the website, along with an Italian and German version. A French edition will be added very soon, Members were encouraged to translate the brochure into other languages for distribution in their own countries.

The electronic newsletter continues to inform and entertain under the editorship of Michael Fingerhut. Three issues have been produced since the Oslo meeting (October and November 2004, and May 2005) and those members who have joined the IAML-L discussion list receive advance notification that it is available. This is yet another reason to subscribe to IAML-L.

Elections. The Secretary General received nominations for the election of officers for the five Professional Branches and for three of the four Working Groups. Ballots woukd be taking place during the relevant sessions as indicated in the programme. In accordance with the Rules of Procedure, each election would be supervised by a IAML Vice-President or by a Council member appointed for that purpose. The election results would be be announced at the Closing Session.

IFLA. We received ballot papers for the IFLA Presidential and Governing Board elections. We also received ballot papers for the Public Libraries and Cataloguing Section Standing Committees. After canvassing the IAML Board and reading the candidates statements, IAML voted for Claudia Lux as President and Bob McKee for the Governing Board. In both cases, the candidates were elected. We also voted for Gunilla Konradsson-Mortin (Malmo, Sweden) and John Bruce Lake (London) in the Public Libraries section and Anders Cato (Sweden), Patrick Le Boeuf (Paris) & Cristina Magliano (Italy). At the time of preparing this report, the results of these elections were not known.

Correspondence. The greater part of the year's correspondence related to the Warsaw conference. The Secretary General expressed his sincere thanks to Stanislaw Hrabia for so patiently dealing with enquiries. Stanislaw had acted as the main liaison between the Secretary General and the Organising Committee. More than 300 emails had been exchanged since last July.

Yearbooks. Updated information had been supplied for the following publications:
The Bowker Annual; Danish Library Guide; Europa World of Learning; Europa World Yearbook
Hoppenstedt Online (Business Directory); World Guide to Library, Archive and Information Science Associations.

Publications received included he IFLA Journal, ISO Focus and Elsevier Library Connect newsletter. There were also numerous emails from members and other organisations. Most of these messages were either answered immediately by the Secretary General or forwarded on to the appropriate person. The Secretary General expressed his thanks to those members and said how impressed he was by their willingness to help out.

Acknowledgements. Thanks were due to Almut Boehme, Anne Le Lay and André Page for providing translations throughout the year, often with impossible deadlines.

In conclusion, the Secretary General expressed his appreciation to the IAML Board for always responding to enquiries and also for gently prompting him into action as required.

5. Treasurer's report

The Treasurer's report, prepared by Martie Severt, had already been circulated to Council before the conference so that members could have a little longer to absorb the contents. He mentioned that membership figures were not always reflective of the true situation due to late payments from some countries, but on the whole showed a general decline.

Michael Fingerhut enquired about the reasons for significant increases and declines in membership in some countries. The Treasurer replied that this could be due to several factors - the balance between institutional and individual memberships (institutional subscriptions were usually more stable), the introduction of national memberships in some countries, and lack of activity by some national branches. Chris Banks also cited the decline in specialist music library positions as a possible cause. In Italy, however, an increase in membership was caused by the requirement for those attending special music cataloguing courses to become IAML members.

The Treasurer reported that, as a rule, it is preferable for IAML to have cash reserves equal to the running costs of one year. At present this is not the case. He also reported that the Board preferred more frequent increases rather than sudden larger increases to membership fees. The Board had recommended a small increase for 2007 taking the fee to 57 euros for institutions and 34 euros for individuals.

This was put to a vote and passed unanimously.

In conclusion, he reminded members that a new edition of the IAML membership directory was in preparation. Any amendments should be emailed to him as soon as possible.

6. Fontes Artis Musicae

Dominique Hausfater, Chair of the Search Committee for a new Editor of Fontes Artis Musicae, announced that a recommendation had been made to the Board that Maureen Buja be appointed to the position. This proposal was then put to Council and approved unanimously.

The President expressed his thanks to all those who had offered themselves for this position.

Maureen will begin work on Vol. 52 (2005) issues, while John Wagstaff completes the remaining issues for 2004. In this way, it is hoped that the journal will eventually be back on schedule.

John Wagstaff outlined his plan for the outstanding issues.
Volume 50 (2003) had been completed with a triple issue (parts 2-4); Volume 51 (2004) would consist of 2 single issues and 1 double issue. Volume 51 no. 1 will contain material from the Petrucci Conference and some papers from the the IMS Congress in 2002. Volume 51 no. 2 will be the Norwegian issue. Volume 51, nos. 3-4, is planned as a double issue containing material from Estonia.

Maureen reported that John had sufficient material in hand for the first issue of 2005. The second issue would be the Oslo Conference report. Chairs of sessions need to send in their reports immediately. Issues 3 & 4 will be papers and reports from the Warsaw Conference. The first issue of 2006 will contain articles on the "R" projects to coincide with the RIPM celebrations.

John Wagstaff expressed his thanks to IAML for the opportunity to edit the journal over the past few years. The President, on behalf of IAML, thanked John for all the splendid work he had done for Fontes during his editorship.

7. Electronic communications

a) IAML-L

Anders Lönn reported that the IAML-L email discussion list has grown to number about 600 users, although some are not IAML members. He is the list moderator and there is a back-up moderator at Cornell University to help reduce any delays in postings. However, because it is a University listserv, it is prone to overloading from time to time.

Michael Fingerhut suggested that we find a way of having IAML-L unmoderated to speed up messages. He also suggested that instructions on how to remove yourself from the List appear as a footer. Maureen Buja was concerned that in her experience, other listservs had fallen apart if left unmoderated. Judy Tsou asked if there was a way that one could sometimes reply to just the sender, rather than to the whole list. John Roberts reminded everyone that MLA-L is a thriving list which overshadows IAML-L and that U.S. Branch members could assist by advertising IAML-L on MLA-L.

Pam Thompson expressed her concern that the full potential of the List was not being used and members were urged to tap the wonderful resource that is our membership.

Anders reported that about 40% of messages were inappropriate for the list, and that this statistic showed the need for continued monitoring. He reiterated that the list was his own and that while it remains his responsibility it will remain moderated. In response to a question from the President, Anders reported that he does not advise posters if their message is deleted.

Anders also alerted Council to the change of listserv software tentatively scheduled for August or September 2005. Instructions would be sent out on the List when more is known.

b) Homepage

It was a pleasure to welcome our new Webmaster, Gabriele Gamba, in person.

He reported that over the past year site re-organization and new page layout design had been completed to make locating information on the site much easier. The focus had been on making the site more worthwhile for IAML members, both adding new contents and giving members new tools for group work.

Council minutes, are now archived online from Perugia (1996) to Oslo (2004). Each page has now its own index to minutes, allowing easy location of any particular contribution. The minutes of the last two General Assemblies (2001 and 2004) are online, too, although only in Pdf files.

Most of the work went towards updating National Branch reports by archiving the text from back issues of Fontes. These reports, with separated areas for each National Branch, are now available from the "Activities" menu of the site and are also linked from the main National Branches information page. Every Branch not only has its own report page but every page includes an index per year.

Archiving of Fontes has begun, starting with the 1993 issue, and we also added material sent by Branch representatives related to the last two or three years. Note that archiving work is not finished and therefore some reports are still missing, mainly those from the end of the Nineties. With a little help from members this work can easily be completed. Every national representative can help us by reviewing what has already been published and by sending us any document in electronic format they have on file, helping us to avoid re-scanning documents.

While working on adding such contents, Gabriele reported that he had received requests to implement discussion forums and upload and download file areas protected by password. During last year's Council meeting, Pam Thompson had asked if it would be possible for Working Groups, Branches and Commissions to have their own homepages on the website, making information about the workings of IAML more widely available. A Committee was established to draw up guidelines to help officers who wanted to add material to the IAML web site.

All of these requests pointed to a general need to make the site more useful to members and to plan for its growth as more members contribute. Gabriele had sought out good software, known as web-based enterprise collaboration tools, to implement protected areas and group discussions. After some time spent choosing and implementing the right platform, we now have one that is working effectively. While meeting industry standards, it is still implemented on free, open-source software, as is everything on the IAML site, and provides us with forums, group calendars, protected areas for sharing files and more. All of this is accessible via a standard web browser, without requiring installation of any software on members' computers. This tool, which is called eGroupWare, has been tested by a limited number of members for several months, and it is now ready for wider access. Such a tool, unfortunately, does not integrate well in existing page structures, being more an external added site, and does not make it easier for members to contribute to improvement of site page contents.

Working on this area last year, Gabriele realized that site management would be extremely difficult if every current page would be, as it should be, really available in the three official IAML languages. So, we are now oriented to changing all pages from their current static state to a dynamic one, based on Content Management System tools. Choosing the right software has not been easy but Gabriele felt we are now on the right track. We are already moving existing content to a possible new system. When fully deployed, the Content Management System will allow any officer to login and directly manage pages that are within their competence. While Webmaster mediation will still be required for major interventions, like creation of new sections, deletion of pages or changing of menu items, managing page text will be under authorised members' control. Page editing is as easy as using a common word processor, so no special knowledge is required. Furthermore, such a system will greatly facilitate the translation of pages into in German and French.

Finally, the Webmaster drew our attention to the following points:

eGroupWare includes a very good web-based email software, so if the Board desires, we can have as many electronic email addresses for officers as we want, in the format name@iaml.info. Currently, just the Webmaster's is implemented.

Our web server is currently hosting IAML UK and Ireland and IAML New Zealand branch websites and, as we have plenty of space, we are happy to host any other Branch that might need this.

As both eGroupWare, which is the tool for web-based group work, and the new content management system are up and running on the server, anyone interested in seeing how they work can contact the Webmaster during the conference.

c). Newsletter

The Editor of the IAML Newsletter, Michael Fingerhut reported that all was fine, apart from the difficulty of obtaining material and the absence of any feedback.

8. Relationships with other organisations

a) IFLA

The President urged Chairs of Professional Branches and Working Groups to make efforts to seek representation for IAML within IFLA. It was an opportunity to influence the thinking of general librarians and make them aware of the special needs of the music library community. Their next conference is to be held in Oslo and Aurika Gergeležiu agreed to attend as our voting delegate.

b) IMC

The International Music Council meets this year in Los Angeles, and the President announced his intention to attend on behalf of IAML.

c) ICA

Inger Enquist reported that the IAML archives, kept at the Music Library of Sweden in Stockholm, are in good health. Papers of Barry Brook have been received from the RILM Center in New York as well as papers from Veslem÷y Heintz, Alison Hall and Johan Eeckeloo. Some photos have also been digitised. She also reported on the election of officers for the International Council on Archives and suggested some ways in which IAML could become more closely involved in its sections and branches.

There were no reports from IASA or IAMIC. The President asked if anyone was interested in being the IAML liaison with ISO. If so, they should contact him during the week. Richard Chesser reported that he received documentation regularly from EBLIDA, but there had been no issues of concern to IAML. A report from Hartmut Walravens on the ISMN, was delivered as part of the Information Session on Monday morning.

9. Publications Committee

The Chair of the Publications Committee, John Roberts, reminded Council that material on the IAML website should be considered a publication. A group, chaired by Angela Escott, was in the process of developing guidelines for the presentation of information on the site. When finalised, these would be widely circulated and would also appear on the website.

As Professional Branches, Subject Commissions and Working Groups develop their own pages, it is important to ensure the timely appearance of material in the relevant medium. He suggested that one person from each group (usually the Chair) be responsible for authoring the content so that it conforms to the guidelines and the spirit of the Association, as it was not the role of the Webmaster to undertake this.

The Committee also needs to address the relationship between the various IAML publications and John urged members to contact him with their views on this.

10. Outreach

Ruth Hellen reported that the Outreach pages on the website had been updated, thanks to Thomas Kalk, Patricia Frechon and Gabriele Gamba. She thanked members for their Outreach donations which, together with the IAML Outreach fund, had enabled 30 delegates from 8 countries to come to Warsaw. She asked members for suggestions of institutions from countries that might benefit from 5-year free memberships of IAML. National reports on Outreach were now reproduced in a newsletter, distributed during the week. An updated version of the newsletter will appear on the website.

11. Programme Committee

The Chair of the Programme Committee, Jim Cassaro, thanked everyone for providing the content for this conference and urged Chairs to ensure that planning for next year's programme is well under way by the end of this week. This is especially important because the 2006 conference will be held with the IMS and IAMIC.

A draft policy on providing financial support for guest speakers was presented to Council for discussion. The Programme Committee would oversee the awarding of any funding and there may be years when the money is not required. Alison Hall pointed out that some institutions may ask a speaker if there are other sources of funding available. John Roberts felt that we should not be providing funding for a speaker whose own institution was able to provide funding,

The President reminded everyone that this was different to Outreach funding and some time is often required to obtain visas etc.
A vote was taken and the policy document was approved, with one abstention.

12. Constitution Committee

Richard Chesser reported to Council about developments from the Ad-hoc Committee on the Organisation of the IAML Programme. He outlined some of the reasons for change - too much repetition, an in-balance between reporting and discussion, and the need to make sure that items of wider interest were not hidden away in smaller session.

From the feedback received from members throughout the year, it was clear that there was considerable support for a General Assembly to be held each year, combined with a Closing Session. This would enable matters to be dealt with by the General Assembly more quickly. Although the constitution allowed for this to happen already, it was decided to take a vote to give official notice of this and to formalise the arrangement for the next conference in Göteburg.

The Secretary General proposed that Council hold a General Assembly in G÷teburg on 23 June 2006. This was unanimously agreed.

13. Structure of conferences

The Chair of the ad-hoc Committee on the Structure of Conferences, Richard Chesser, reported the results of the week's discussions.

• Sessions will begin 15 minutes earlier (9am); ending 15 minutes earlier each day.
• Board will meet at their discretion on Saturday, Sunday, and after the Closing Session.
• General Assembly/Closing Session moves to the first period after lunch on Friday.
• Excursions will remain on Wednesday afternoon.
• Plenary session on Tuesday will not be timetabled against any other session and will be programmed by the organising committee. Could posibly be poster session and short presentations, if the nature of the opening session changes.
• National reports work well outside of Council meetings are best held early in the week.
• Newcomers will meet for coffee before the first session on Monday.
• Opening session could be a keynote speaker and should start a little later. This would enable the necomers session to start at a reasonable time.
• Council works well on Sunday afternoon. Starting at 2pm, it will normally end at 4 pm.

These suggestions were welcomed by Council, and would now be placed in the hands of Jim Cassaro and the Programme Committee.

14. Branch and Commission election results

At the first Council meeting, the Secretary General read out the list of candidates and notified Chairs of the name of the Vice-Presidents who would supervise each election. He also explained the voting procedure. Results could not be announced until the Closing Session, because there were still some elections to be held on Friday morning.
[The Closing Session is not minuted, so the results are listed here]

Professional Branches

Archives & Documentation Centres
John Shepard (Chair)
Marguerite Sablonnière (Vice-Chair)
Katharine Hogg (Secretary)

Broadcasting & Orchestra Libraries
Jutta Lambrecht (Chair)
Martie Severt (Vice-Chair)
Angela Escott (Secretary)

Music Teaching Institutions
Anne Le Lay (Chair)
Carlos José Gosalvez Lára (Vice-Chair)
Pia Shekhter (Secretary)

Public Libraries
Hanneke Kuiper (Chair)
Kirsten Husted (Vice-Chair)
Corinne Brun (Secretary)

Research Libraries
Joachim Jaenecke (Chair)
Stanislaw Hrabia (Vice-Chair)
Almut Boehme (Secretary)

Commissions

Audio-Visual Commission
Elizabeth Giuliani (Chair)
Inger Johanne Christiansen (Vice-Chair)
Mary Wedgewood (Secretary)

Bibliography Commission
David Day (Chair)
Susanne Staral (Vice-Chair)
Berit Holth (Secretary)

Cataloguing Commission
Antony Gordon (Chair)
David Sommerfield (Vice-Chair)
Joseph Hafner (Secretary)

Commission on Service & Training
Wolfgang Krueger (Chair)
Christianne Kriloff (Vice-Chair)
Mary Wallace Davidson (Secretary)

15. Future conferences

The Secretary General reported that a formal invitation had been received from the Austrian Branch of IAML to hold the 2013 Conference in Vienna. Council approved the Board's proposal that we accept this kind invitation. The schedule of future conferences can be found on the IAML website. Dates are added as they become known. At present, the venues are:

2006 Göteburg (Sweden) 18 - 23 June
2007 Sydney (Australia) 30 June - 6 July
2008 Naples (Italy)
2009 Amsterdam (Netherlands)
2010 Moscow (Russia)
2011 Dublin (Ireland)
2012 Århus (Denmark)
2013 Vienna (Austria)

16. Other business

Copyright Committee. Federica Riva reported that the Copyright Committee's survey had been sent to Presidents of thirty National Branches. Seventeen replies had been received so far, but more are needed.

Working Groups. Through their parent Branches, four Working Groups requested Council approval to continue for another three-year period.

Renewal for the Working Group on the Exchange of Authority Data was approved unanimously.

Renewal of the Working Group on Hoffmeister XIX was approved, with one abstention.

Chris Banks, reported to Council that, following David Day's decision to step down from chairing the Working Group on the Registration of Music Archives, the Interim Committee had spent the week considering how to build on the excellent work that David had done, and on the work going on in countries around the world. A distributed model was being considered, part of which would comprise the development of a means of gathering data and which could be rolled out to those branches that do not have their own system for gathering data. Overarching guidelines would be drawn up for those wishing to devise their own systems. All this material would be drawn together through the idea of a portal, which would interrogate the individual systems.

Council unanimously approved a change of name for the Working Group on the Registration of Music Archives. This is now the Working Group on Access to Music Archives, and it was given approval to continue for three more years. Judy Tsou and Inger Enquist had agreed to act as co-chairs of the Working Group. Its remit is "to build upon the intellectual and technical work of IRMA and other related databases in order to develop a system of data entry for, and access to, music archives."

David Day reported that the database formerly called IRMA and based at Brigham Young University is now called the International Music Archives and Primary Source Collections.

The Working Group on the Indexing of Musical Performances has clarified and broadened its scope and will now be called the Working Group on Access to Performance Ephemera. The Working Group "will provide a forum for discussion of strategies to encourage the improvement of access to performance ephemera both nationally and internationally; and where appropriate, to develop common approaches and/or standards."

After much discussion about the term 'ephemera', Council approved the name change and renewal with one vote against and one abstention, but charged the Group to come up with a more effective name next year.

Antony Gordon, Chair of the Cataloguing Commission, presented a proposal to re-establish the Working Group on ISBD(PM):
"IFLA is planning a consolidated ISBD, and IAML needs to provide input on any revisions to ISBD (PM) - or whatever it might be called. In addition to general areas needing changes or improvements, there's the whole question of expanding 'PM 'beyond 'P' into manuscript, computer-generated, or any other form of notated music. In light of all this, the Cataloguing Commission requests the establishing of a Working Group on ISBD(PM)."

The request was accepted and approved by Council, with one abstention. The name of the group was amended to the Working Group on ISBD and Music, but that may be refined again in due course.

The Council Meeting was adjourned.